Terms and conditions - Boards & Beans

Last updated on 12 September 2026 (version 2026-09-12).

These terms and conditions apply to the business supply of products by Boards & Beans. The seller supplies exclusively to buyers acting in the course of a trade, business or profession.

Article 1 – Definitions

In these terms and conditions, the following definitions apply: seller: Boards & Beans, trading name of the sole proprietorship of Quincy van der Ree.
Buyer: the natural or legal person acting in the course of a trade, business or profession who enters into a contract with the seller.
Products: the wooden serving boards and other goods supplied by the seller.
Contract: any contract between the seller and the buyer, including each individual order.
In writing: by letter, by email or via another legible durable medium.

Article 2 – Identity of the seller

Boards & Beans
trade name of the sole proprietorship of Quincy van der Ree
Verdiweg 671
3816 KW Amersfoort
Netherlands

Telephone number: +31 (0)33 234 0606
Email address: info@boards-beans.com
Companies House registration number: 82195757
VAT registration number: NL003652487B20

Article 3 – Scope and business buyer

These terms and conditions apply to every offer made by the seller and to every contract and order between the seller and the buyer.
The seller supplies exclusively to buyers acting in the course of a trade, business or profession. The seller does not supply to consumers. By placing an order, the buyer declares that they are acting in the course of a trade, business or profession.
If an order turns out to have been placed by a consumer, the seller is entitled to refuse or rescind that order and to refund any amount already paid, without being liable for any further compensation.
The buyer’s purchasing or other terms do not apply, even if the seller does not object to them separately. The retention of title under Article 7 is accepted separately when the order is placed and prevails in all cases over any conflicting provision of the buyer.
Deviations from these terms and conditions apply only if the seller has confirmed them in writing.
If the buyer evidently purchases the products for their own use and not for resale or business application, and the order is below €250, then the statutory rules apply instead of Articles 6(6), 9 and 13.
If any provision of these terms and conditions is void or voidable, the remaining provisions remain in force and it is replaced by a provision that approximates the purport of the original as closely as possible.
Where the interpretation of a provision is unclear, the meaning that the parties could reasonably attribute to it in the given circumstances applies.

Article 4 – Offer and formation of the contract

Offers, price lists and catalogue details are without obligation and apply while stocks last, even if they state a period for acceptance.
The contract is formed at the moment the seller has received payment or, in the case of supply on account, at the moment the seller confirms the order in writing or starts performance.
Obvious mistakes and clerical errors in offers, prices and order confirmations do not bind the seller, not even after confirmation of the order.
Minimum order quantities and minimum order values as stated in the webshop form part of the contract.

Article 5 – Prices

All prices are in euros and exclude VAT, shipping costs and any levies, unless expressly stated otherwise.
A supply to a buyer in another Member State of the European Union is invoiced as an exempt intra-Community supply (0% VAT) only if the buyer provides, before the order, a valid VAT identification number of a Member State other than the Netherlands that is verifiable in VIES, the products are transported to that Member State, and the other statutory conditions are met. In all other cases the seller charges Dutch VAT. If the number proves invalid or incorrect, the seller is entitled to charge the VAT after all. The buyer indemnifies the seller against additional assessments, interest, fines and costs arising from this.

Article 6 – Payment

Payment is made in advance. Supply on account takes place only after the buyer has been expressly approved by the seller; that approval may be withdrawn at any time and without stating reasons.
For an approved supply on account, the payment term is 14 days from the invoice date. The invoice states the due date.
If the claim is taken over or financed by a third party, the buyer is informed of this with the order, and that party’s payment term and method of payment apply to that claim. The retention of title under Article 7 remains in force until the seller has received payment in full.
The seller may at any time require advance payment or security where there are reasonable grounds to do so, including a payment arrears, an adverse credit assessment or an order that exceeds the credit limit granted. If this is not provided, the seller may suspend performance or rescind the contract.
In the event of late payment, the buyer is in default without any reminder or notice of default from the day after the due date. From that day, the statutory commercial interest is payable and all other claims of the seller against the buyer become immediately due and payable.
The reasonable costs of collection, both out of court and in court, are borne by the buyer, including the statutory fixed sum of €40. The seller will itemise those costs on request; the buyer may demonstrate that the actual costs are lower.
The buyer is not entitled to set off its payment obligation against a claim on the seller, unless that claim is undisputed or has been established in court. The buyer has no right of suspension unless the counterclaim arises from the same contract.
Payments are applied first to costs, then to interest, then to the longest outstanding invoice, regardless of any instruction to the contrary from the buyer.
The buyer notifies the seller without delay of any inaccuracies in the payment details provided.

Article 7 – Retention of title

All products supplied remain the property of the seller until the buyer has paid in full the claims arising from the relevant contract and from similar earlier and later contracts, including interest and costs.
For as long as title has not passed, the buyer keeps the products as the property of the seller, keeps them identifiable and separate from other goods, and insures them against the usual risks. On request, the buyer shows the policy.
The buyer may resell the products in the normal course of its business and collect the resulting claims. The seller may withdraw that authority in writing if the buyer is in default or if there are reasonable grounds to fear that it will not perform.
The buyer undertakes, at the seller’s first request, to pledge to the seller the claims it obtains on its own customers from resale, as security for what it owes the seller. The buyer hereby grants the seller an irrevocable power of attorney to effect that pledge on its behalf and to sign and register the deed required for it.
If the buyer processes the products, or joins or mixes them with other goods, this is done for the seller’s account and the seller acquires the ownership, or co-ownership, of the resulting object in proportion to the invoice value of the products supplied relative to the value of the other goods. The buyer holds that object for the seller under the conditions of this Article.
The buyer may not pledge the products or otherwise encumber them in favour of third parties. In the event of attachment, insolvency or imminent insolvency, the buyer informs the seller in writing without delay and draws third parties’ attention to the retention of title.
If the buyer remains in default, the seller may take back the products after having given the buyer the opportunity to remedy in writing. The buyer grants the seller or a person designated by the seller access to the places where the products are located for that purpose. Taking back the products does not constitute rescission of the contract unless the seller states so in writing.
If the value of the security provided exceeds the seller’s claim by more than 20%, the seller will, at the buyer’s request, release security of the seller’s choosing.

Article 8 – Delivery, periods and risk

Delivery and performance periods stated are indicative and never constitute a strict deadline. Exceeding them gives no right to damages, a penalty or rescission, unless the seller still fails to deliver after a written notice of default with a reasonable period.
Delivery takes place at the agreed address. The risk of loss or damage passes to the buyer at the moment the products are made available at that address.
The seller may deliver in instalments and invoice each partial delivery.
The buyer is obliged to take delivery of the products at the agreed time. In the event of failure to take delivery, the seller may store the products for the buyer’s account and risk, charge the storage and transport costs and, after a reasonable period, rescind the contract, without prejudice to its right to damages.

Article 9 – Inspection, notification period and returns

The buyer inspects the products on arrival for visible defects, quantities and damage. Visible defects and shortfalls are notified in writing within five working days of arrival, stating the order number, a description of the defect and photographic evidence.
The buyer notifies non-visible defects in writing within fourteen days of discovery, and in any event within the period referred to in Article 12(1).
If the buyer does not notify within these periods, the goods supplied are deemed to have been approved and any claim lapses, except insofar as the defect could not reasonably have been discovered earlier.
Orders are final. Returns take place only after the seller’s prior written consent and in accordance with the seller’s instructions. Unsolicited or unapproved returns are not credited, remain the property and risk of the buyer and are returned or stored at the buyer’s expense.
A complaint does not suspend the payment obligation, without prejudice to Article 6(7).
This Article does not affect the statutory rights of recourse of a buyer who has resold the products to a consumer.

Article 10 – Wood as a natural product

The products are made of solid wood. Variations in colour, grain, structure, knots, weight and dimensions within normal tolerances are inherent to the material and do not constitute a defect. The same applies to movement, shrinkage, warping and the appearance of fine drying cracks as a result of changing temperature and humidity, insofar as this remains within the margins usual for solid wood.
Display models, sample packages, images and colour reproductions serve as an indication of average quality and finish, not as an exact specification.
The buyer is itself responsible for the suitability of the products for its own application, including engraving, burning, oiling and further processing, and for testing this before series production. The seller gives no advice on this that can be regarded as an undertaking.

Article 11 – Food contact, processing and private label

The products are intended for contact with food. On request, the seller provides the material conformity documentation available to it, including the declaration of compliance under Regulation (EC) 1935/2004 insofar as its supplier issues it.
If the buyer processes the products, applies coatings, oils, prints or engravings, or combines them with other materials, the buyer is itself responsible for the conformity of the end product and for the accompanying documentation.
If the buyer places the products on the market under its own name or brand, it qualifies as the producer within the meaning of the applicable product and safety legislation, including Regulation (EU) 2023/988, and bears all resulting obligations and liability.
The buyer fully indemnifies the seller against claims and costs arising from the processing, the placing on the market under its own brand or the further use of the products by the buyer or its customers.

Article 12 – Conformity and remedy

On delivery, the products conform to the agreed specifications. Any claim in respect of a defect is time-barred twelve months after delivery.
In the event of a well-founded and timely notified defect, the seller repairs the product, replaces it, or credits its invoice value, at the seller’s choice. This fully discharges every obligation in respect of that defect.
No claim exists insofar as the defect has been caused by improper handling, storage or assembly, by processing or repair by the buyer or third parties, by normal wear, or by use contrary to the seller’s instructions.
No compensation is paid for assembly, disassembly, transport, labour or consequential loss. Further claims exist only within the limits of Article 13.
This Article does not affect Article 9(6).

Article 13 – Liability

The seller’s liability is limited to compensation for direct loss up to a maximum of €10,000 per event and €10,000 per calendar year or, if higher, the amount that the seller’s insurer actually pays out in the case concerned.
Liability for indirect loss, including loss of profit, lost savings, business interruption, reputational damage, loss of data and third-party claims, is excluded, unless and insofar as the following paragraph provides otherwise.
The limitations in the preceding two paragraphs do not apply if and insofar as the loss results from:
a. intent or gross negligence on the part of the seller, its legal representatives or the persons it engages in the performance of the contract;
b. death or personal injury;
c. mandatory product liability;
d. the breach of an undertaking expressly designated in writing by the seller as a guarantee;
e. the breach of an obligation so essential to the contract that the buyer was entitled to rely on it. In that case, liability is limited to the loss that was reasonably foreseeable when the contract was concluded and that typically occurs with a contract of this type.
Any claim lapses if it has not been submitted to the seller in writing within twelve months after the buyer discovered or should have discovered the loss, and in any event on expiry of twenty-four months after the event causing the loss. These limitation periods do not apply to claims referred to in paragraph 3 under a, b and c.
The buyer indemnifies the seller against third-party claims arising from processing, private label, incorrect information, improper storage or unlawful use of the products by the buyer or its customers.

Article 14 – Force majeure

The seller is not obliged to perform if it is prevented from doing so by a circumstance not attributable to it. This includes in any event: failure to perform by suppliers or carriers, disruptions in transport, energy or telecommunications supply, fire, water damage, extreme weather conditions, epidemics and government measures, strikes, and the absence or withdrawal of required permits.
During force majeure, the seller’s obligations are suspended. If the force majeure lasts longer than sixty days, either party may rescind the contract for the part not performed, without being liable for damages.
If the seller has already performed in part when the force majeure arises, it may invoice that part separately.

Article 15 – Suspension, rescission and security

The seller may suspend its obligations or rescind the contract in whole or in part, without judicial intervention and without being liable for damages, if the buyer fails to perform an obligation, is in default in respect of payment for an earlier delivery, or fails to provide security requested under Article 6(4).
In the cases referred to in the preceding paragraph, all claims of the seller become immediately due and payable.
If the buyer becomes insolvent, the seller retains all rights conferred on it by the applicable insolvency legislation, including the rights under Article 7.

Article 16 – No continuing contract and no obligation to supply

Each order constitutes a separate contract. Regardless of the duration, frequency or size of earlier orders, no continuing contract, framework agreement, distribution or agency relationship arises between the parties, and no exclusivity for a territory, channel or customer group.
The seller is not obliged to accept an order or to repeat an earlier delivery. It may refuse an order without stating reasons and may change or discontinue its range, prices, terms and supply policy at any time.
The buyer cannot derive from earlier deliveries, from an assigned customer group, from a credit limit or from price lists provided any right to future supply, continuity, price level or compensation for goodwill or investments.
Termination of the trading relationship or refusal of an order gives no right to any compensation, notice period or indemnity.

Article 17 – Cancellation and amendment by the buyer

After the contract has been formed, the buyer cannot cancel or amend an order unless the seller consents in writing.
If the seller consents, the buyer compensates the costs incurred and the loss suffered up to that moment. Where products have been purchased, processed or reserved by the seller specifically for the buyer, the full invoice value remains payable.

Article 18 – Confidentiality and personal data

The buyer treats price lists, discounts, margins, terms, supplier details and other non-public business information of the seller as strictly confidential, uses it solely for its own resale and does not provide it to third parties. This obligation continues after the end of the trading relationship.
The seller processes personal data of the buyer’s contact persons for the performance of the contract and the related administration, in accordance with its privacy statement.

Article 19 – Traceability and recall

The buyer keeps for at least ten years the data from which it can be established to whom it has resold the products, insofar as they are not consumers, and provides that data to the seller without delay on request.
If a product proves unsafe or non-compliant, the buyer cooperates at its own expense in the necessary measures, including informing its customers and retrieving products.
If the measures are necessary due to a cause attributable to the seller, the seller bears the costs directly connected with the recall, within the limits of Article 13.

Article 20 – Intellectual property, brand and images

All intellectual property rights in products, images, texts and product data remain with the seller or its licensors.
The buyer may use image and text material solely for the resale of the products, unaltered and stating the source. The seller may terminate that use in writing at any time.
The buyer does not remove any indications of origin or brand from the products unless the seller has consented in writing. This paragraph does not prevent the buyer from applying the markings it is required to apply under statutory rules in its own country, including sorting and recycling information.

Article 21 – Orders via marketplaces and other platforms

If the buyer places an order via a third party’s marketplace or platform, that platform’s terms apply to the formation of the contract, payment, shipping and returns handling.
These terms and conditions apply to such orders insofar as the platform terms do not preclude this. In the event of conflict, the platform terms prevail.
Article 7 also remains in force for platform orders, unless the platform itself governs the transfer of title.

Article 22 – Supply outside the European Union

On supply outside the European Union, the buyer is the importer. Import duties, excise duties, import VAT, inspection and customs costs and other levies are for its account.
The buyer is responsible for compliance with the import, product and packaging rules in the country of destination, and indemnifies the seller against the consequences of non-compliance.
The seller is not obliged to supply if export or transit is not permitted under sanctions or export legislation.

Article 23 – Packaging and producer responsibility (PPWR)

The buyer purchases the products for resale and not as an end user.
If the buyer places the products or their packaging on the market for the first time in a Member State other than the Netherlands, it qualifies in that Member State as the producer of the packaging within the meaning of Regulation (EU) 2025/40 and the national implementing legislation.
The buyer warrants that it complies with the registration, reporting and contribution obligations applicable to it in respect of packaging, and indemnifies the seller against claims, fines and costs arising from any failure to do so.
If the seller is fined or held liable in this respect, the buyer reimburses that fine and the associated costs on first request.
When placing an order with a delivery address outside the Netherlands within the European Union, the buyer confirms this declaration separately. That confirmation is recorded against the order together with the version, text, time and IP address.

Article 24 – Complaints procedure

Complaints about the performance of the contract are submitted to the seller in writing and sufficiently described, within the periods referred to in Article 9.
The seller answers a complaint within fourteen days of receipt. If handling requires more time, the seller confirms receipt within that period and states the period within which the buyer can expect an answer.
Submitting a complaint does not suspend the payment obligation.
If the complaint does not lead to a solution, the dispute may be submitted in accordance with Article 25. The seller does not take part in dispute resolution before a consumer disputes committee.

Article 25 – Applicable law and competent court

Dutch law applies to the contract and to these terms and conditions.
The Vienna Sales Convention does not apply.
All disputes arising out of or in connection with the contract, including disputes about its existence and validity and claims not based on the contract, are submitted exclusively to the Midden-Nederland District Court (Rechtbank Midden-Nederland, the Netherlands).

Article 26 – Written form and notices

Where these terms and conditions refer to “in writing”, this includes a notice by email or via another legible durable medium. A signature is not required unless the law prescribes one.
Notices are sent to the contact details last provided by the other party. A notice from the seller to the email address provided by the buyer is deemed to have been received.

Article 27 – Amendment, recording and final provisions

The seller may amend these terms and conditions. The amended terms and conditions apply to contracts formed after publication.
For each order, the seller records which version of these terms and conditions was accepted, at what time and in which language. The buyer may request the accepted version.
The seller’s records constitute evidence of the existence and content of the order and of the accepted version of these terms and conditions, subject to proof to the contrary.